We have learned very quickly there are many adjustments, sacrifices, and challenges that come with starting a new school year in the age of COVID-19. Campus will certainly look different in the fall, but we are in this together and will emerge stronger than ever. For further information about returning to the workplace and for HR accommodation forms, please visit the Return to Regis section on Regis Resources.
Sick days may be used for the first five business days you are in quarantine or isolation and should be entered into Paycom. If you are medically unable to work for more than five business days, you will need to apply for short-term disability through Guardian, as well as submit a request form to Human Resources. For questions regarding sick leave and short-term disability, please contact Jessica Szymczak Roy in Human Resources. Please do not provide any medical information directly to your supervisor.
Do staff need to use their break time to attend weekly COVID-19 testing appointments in Regis Community Health Services?
No, these brief testing appointments are an employer requirement for on-campus work; therefore staff do not need to use their break time to participate in testing taking place in Regis Community Health Services. However, time missed to attend an off-campus COVID-19 testing appointment with another entity must be charged to Medical Leave (Sick Time) or occur during the lunch hour as it would necessitate additional time away from work.
Student facing departments are expected to provide services to students on campus in an effective manner. This may include split schedules or other arrangement for staff. Staff may request accommodation for remote work. This request should be through their direct supervisor and the Office of Human Resources.
With the exception of simulation labs and clinical placements, all faculty members will teach remotely for the fall 2020 semester.
Faculty who are immunocompromised or have other concerns regarding teaching on campus need to request accommodation from their individual program director, dean, and the Office of Human Resources.
To ensure the health and safety of our entire community, Regis is dedicated to limiting the number of people on campus whenever possible. Staff who can complete their work responsibilities remotely will continue to work in this manner. No employee will come to work on campus until they have been notified by their supervisor/dean that they may do so. It is very important that all employees who can work remotely continue to do so unless otherwise instructed by their supervisor/dean.
Employees working in an open environment must be sure to maintain at least 6 feet distance from coworkers. Where possible, there will be at least one workspace separating coworkers. No employee should touch or sit at a desk or space that is not their own. A face mask or covering is expected to be worn while in a shared workspace or room.
Departments will assess open work environments and meeting rooms to institute measures to physically separate and increase distance between employees, other coworkers, and visitors. If work is conducted in a private office, no more than one person should be in the same room unless at least 6 feet of distancing can be consistently maintained. If more than one person is in a room, face masks or coverings should always be worn.
Plastic facial shields will be available to those with a need for such equipment.
In addition to physical distancing, faculty and staff should clean their workstations and shared areas frequently and diligently. The university will continue to employ office cleaning, but employees should be vigilant about cleaning high use areas.
Shared items (coffee machines, printers, etc.) in office and break spaces should be eliminated or reduced. Offices must remove items for public distribution from their lobby and other areas unless essential to providing services. Hand sanitizer should be provided in plain view. Other communal objects should be removed from common areas, and common areas including kitchens should be closed.
Regis College recognizes this is a challenging time for employees and their families. COVID-19 has presented many unforeseen complications that have forced our community to adjust rapidly.
One of these changes is evaluating positions and employees’ capability of working remotely. For a period of time and until further notice, employees may choose whether to return or not to return to campus when the work from home order is lifted. For employees who have established the ability to perform their work duties remotely but cannot return to campus due to a medical or social accommodation, they can submit a request to continue their remote work.
These special accommodation requests should be made to the HR Benefits Manager. All such accommodation requests need to be approved by the Office of Human Resources. Staffing options can be found in the Regis College Return to Campus Guide for Faculty and Staff Employees available on Regis Resources.
All meetings should continue to be held in a remote fashion, even where individuals are present on campus. If meetings are held in-person, meeting rooms should be large enough to ensure physical distancing and masks will be worn. Technology should be available in the meeting room to accommodate participants choosing to attend remotely.
Entry to buildings will be regulated and monitored. A Regis College ID card/badge will be required for entry to all buildings, and exterior doors cannot be held or propped open. Any faculty or staff person without a Regis College ID card/badge must obtain one from the Center for Student Services upon their return to campus. Departments should identify usable building access points and coordinate arrival and departure times of employees to reduce congestion during typical “rush hours” of the business day. Staff arrival and departures should be scheduled in 30-minute increments to reduce personal interactions at building access points, hallways, stairs, elevators, etc. Once employees are instructed to return to the workplace, they will arrive and depart through the designated building access points and at the designated time. All markings indicating traffic flow through a building or area should be followed accordingly. Visitors, trainees, guests, and animals, (with the exception of service animals and the approved pets of Residence Life staff), are not allowed on campus during this time.