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Reporting, Confidentiality & Investigation Process
Regis seeks to create an environment that encourages the reporting of sexual misconduct and gender discrimination. Reporting parties may report such incidents (sexual assault, gender discrimination, sexual harassment, domestic violence, dating violence, or stalking (also referred to as “Title IX incidents”)) to Campus Police, Weston Police, the Office of Student Affairs, the Title IX Coordinator, or any other Regis official.
Reporting parties may decide whether or not to file a criminal report with Campus Police or local law enforcement. Reporting an incident to the police does not commit a reporting party to further legal action or participation in any criminal proceeding. Should a reporting party choose to file a report, they will be asked what happened, where it happened, and what the alleged offender looked like. The earlier an incident is reported, the easier it will be for the police to investigate the crime and prosecute the case successfully. If desired, Regis personnel will assist reporting parties in contacting police to file a report.
Regis officials who receive a report of sexual assault, domestic violence, dating violence, or stalking will inform Campus Police of the incident, but will not include a reporting party’s personal or identifying information without the reporting party’s consent. The purposes of this report are to determine whether the greater Regis community should be warned about a potentially dangerous situation and to collect crime statistics. Campus Police will investigate all received reports, but investigation will be limited where a reporting party has decided not to report their personal or identifying information. Note that Massachusetts law requires an individual who has witnessed a sexual assault or rape to contact police as soon as they can possibly do so without putting themselves in danger.
Regis does not want a student’s use of drugs or alcohol to discourage them from reporting an incident of sexual misconduct or gender discrimination. As a result, Regis will provide student conduct amnesty to students involved in a Title IX incident for their personal use of prohibited or illegal drugs or alcohol in connection with that incident. In other words, Regis will not pursue student conduct sanctions for a student’s own use of prohibited or illegal drugs or alcohol occurring in the context of at Title IX incident. Regis will not provide this amnesty, and will pursue student conduct sanctions, for students who provide drugs or alcohol to another individual in a prohibited or illegal manner.
Regis is committed to maintaining the privacy of individuals involved in a Title IX incident. The following individuals must be informed that an incident of sexual misconduct or gender discrimination has occurred on campus: Title IX Coordinator, Vice President of Student Affairs and Undergraduate Enrollment, Deans of Students, the involved Title IX Investigators, and Campus Police. These individuals will maintain the privacy of involved parties.
If a reporting party decides to file a criminal report with the police, his/her name will not be made public – Massachusetts law requires that the identity of an individual reporting a sexual assault be kept confidential in criminal proceedings.
Regis will accommodate reasonable changes to a reporting party’s and respondent’s academic and living situations following an alleged Title IX incident, regardless of the reporting party’s decision to report the crime to Campus Police or other law enforcement. These accommodations may include, but are not limited to, a new residential housing assignment, a leave of absence or withdrawal from Regis, Campus Police escorts, parking privileges, Regis-issued no-contact orders, and class schedule modifications. Further, Regis will assist in the enforcement of any lawfully issued restraining orders or orders of protection. In order to provide such accommodations or assistance, Regis may need to disclose a reporting party’s or respondent’s identity to certain Regis staff. Such disclosure will be made on a strict need-to-know basis.
Separate from any criminal investigation, Regis will conduct an investigation into all reported instances of sexual misconduct or gender discrimination. Depending on the circumstances, this may be a formal Title IX investigation where Title IX investigators interview involved parties, review relevant documentation, and prepare an investigation report together with the Title IX Coordinator. In a formal investigation the reporting party and the respondent will be informed of each other’s identity and will have an equal opportunity to participate. If Regis does not conduct a formal investigation, it will conduct a limited investigation based on available information and will not disclose the parties’ identities to one another.
Both reporting parties and respondents will have the same opportunity to have an advisor of their choice present during Title IX investigation interviews and the Title IX student conduct process (see below). Advisors are permitted for the sole purpose of providing support to the student during an interview. The advisor may not offer any information, respond to any question, or ask any question.
Reporting parties and respondents will have access to a member of the Campus Assault Resources and Education Team, a “CARE” Advisor, throughout the Title IX investigation and any subsequent student conduct proceeding. A CARE Advisor can provide information about the investigation procedure, can help arrange reasonable accommodations, and can provide general support. Consulting with a CARE Advisor is not mandatory – a CARE Advisor may be highly involved or only slightly involved depending on the wishes of the student.
For more information about the CARE Advisors click here.
A Title IX student conduct proceeding follows a different process than the student conduct proceedings outlined in Section III of the Regis Student Handbook.
A reporting party is eligible for accommodations (see above) without regard to Regis’ pursuit of any student conduct action against a respondent.
Following a Title IX investigation, an investigation report is submitted to the Dean of Students or their designee for a student conduct review if 1) the respondent is a Regis student and 2) the respondent was notified of the Title IX investigation and had an equal opportunity to participate in the Title IX investigation.
The Dean of Students will review the Title IX investigation report and any related documentation and will make a finding as to the respondent’s responsibility by applying a preponderance of the evidence standard. In other words, 51% of the evidence would need to support a finding that a violation occurred. If found responsible, a respondent may face sanctions including restriction from Regis property and functions, suspension, housing restrictions, or dismissal/expulsion from Regis, as more specifically defined Section III, The Student Conduct System of the Regis Student Handbook. Either party may appeal the Dean of Students’ or their designee’s decision according to the appeal process described in Section III, The Student Conduct System in the Regis Student Handbook.
The reporting party and the respondent will receive simultaneous, written notice of the outcome of the student conduct review, procedures for appeal, any changes prior to the final results, and the final results of any such appeal. Regis maintains the right to re-open any Title IX investigation should further evidence become available.
Regis prohibits individuals from retaliating against a person who makes a report of sexual misconduct or gender discrimination. Regis further prohibits individuals from retaliating against anyone providing assistance with such a report or participating in any manner in an investigation or resolution of a report. Retaliation includes threats, intimidation, reprisals, and/or adverse actions related to employment or education.
Students, faculty and staff members can obtain information on registered sexual offenders living in the immediate area by contacting the Weston Police Department. General information about the Commonwealth of Massachusetts Sex Offender Registry Board can be found using the following contact information:
Commonwealth of Massachusetts Sex Offender Registry Board P.O. Box 4547
Salem, MA 01970
The Division of Student Affairs and Enrollment
Upper Student Center 213
Regis Title IX Coordinator
College Hall 201
Regis Title IX Deputy Coordinator
Lower Student Center 125