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Administrative Hearing Overview
The Conduct Board is composed of three (3) members, specifically one (1) faculty, one (1) staff, and one (1) student. The Vice President of Student Affairs and/or the Assistant Dean of Student Affairs/Chief Conduct Officer selects members to serve on the Conduct Board. The Conduct Board will convene at the beginning of each academic semester for training.
The Assistant Dean of Student Affairs/Chief Conduct Officer will make the determination as to which cases will be heard by a Conduct Board. These are likely to be cases that involve multiple parties, including witnesses, and could result in suspension or expulsion from the university.
The Assistant Dean of Student Affairs/Chief Conduct Officer will select Conduct Board members for each case and arrange the date, time, and location of the Conduct Board Hearing. Respondent students, witnesses, and victims will be given two (2) to three (3) business days’ notice regarding their role in the Conduct Board Hearing.
Respondent students have the right to offer up to three (3) witnesses to be interviewed by the Conduct Board. These names must be supplied to the Assistant Dean of Student Affairs/Chief Conduct Officer at least two business days prior to the scheduled Conduct Board Hearing.
All Conduct Board actions (e.g. findings and sanctions) will be decided by a majority vote.
Conduct Board Hearing Procedure
Each student (complaining student, respondent student, or witness) has the right to meet with the Assistant Dean of Students/Chief Conduct Officer, and/or her designee, to review their rights and responsibilities as outlined in this Regis Student Handbook. During this meeting, various issues can be clarified: the rights of the responding student or complainant, the agenda of the hearing, the appeal process, or any other student concern related to the student and his/her involvement in the hearing and appeals process. The students are responsible for scheduling this preliminary meeting with the Assistant Dean of Students/Chief Conduct Officer or her designee.
- Conduct Board members will meet a half hour in advance to review all incident reports and documentation regarding the incident.
- The Chairperson of the Conduct Board (previously assigned by the Assistant Dean of Student Affairs/Chief Conduct Officer) assumes duties of conducting, moderating, and directing the hearing.
- At the designated start time, the respondent will be invited into the room. All individuals are introduced.
- The Chairperson of the Board reads charges against the respondent and the sections of the Student Code of Conduct that the respondent allegedly violated. The Chairperson of the Board asks for the respondent’s plea. If the Conduct Board is hearing the case as an appeal of an Administrative Hearing Officer decision, the Administrative Hearing Officer reads the original sanction letter(s) and the respondent’s appeal request.
- Incident Report(s) are read by the Chairperson to the respondent(s).
- The respondent is given the option to submit their testimony regarding the case. Testimony should be centered around the facts of the case. The Conduct Board may ask any clarifying questions based on the respondent’s testimony and/or the evidence of the case. Respondents reserve the right to refuse to answer any questions.
- The respondent may submit questions for witnesses and opposing parties through the Conduct Board members. They do not have the opportunity to question witnesses or opposing parties. The respondent must then leave the hearing room while witnesses and opposing parties are called.
- Other witnesses and/or victims, including students with information relevant to the incident, are then invited in one at a time. The Conduct Board may ask clarifying questions as needed. The Conduct Board will also ask the questions submitted by the respondent. Conduct Board members reserve the right to re-question those giving testimony if new information is to appear.
- The Conduct Board may then call staff involved in the incident to submit testimony. This includes on-call staff, Campus Police, or other Regis personnel. It does not include confidential advisors to the student. The Conduct Board may ask clarifying questions as needed.
- After all witnesses, opposing parties, and staff have been called and have left the hearing room, the respondent will return to the hearing room. The Chairperson will review the testimony and answers to questions of the witnesses, opposing parties, and staff and allow the respondent to respond.
- The respondent may then make a final statement. The respondent will then be asked to leave while the board deliberates. The Board Chairperson will give the respondent instructions regarding their outcome notification.
Conduct Board Decisions
At the conclusion of the testimony, the Conduct Board concludes the Conduct Board hearing and convenes in private to determine a finding. The Conduct Board submits, in writing, their finding (Responsible or Not Responsible) and sanctions, if any, to the Assistant Dean of Student Affairs/Chief Conduct Officer. The Assistant Dean of Student Affairs/Chief Conduct Officer will review sanctions as well as supporting documentation and may amend the Conduct Board’s sanctions in order to establish consistency across the conduct process. Sanctions will be evaluated based on the criteria in Section E (below). The Assistant Dean of Student Affairs/Chief Conduct Officer may not change the Conduct Board’s finding.
Assistant Dean of Student Affairs/Chief Conduct Officer will then send a Conduct Outcome Letter, by email, formally outlining the finding and sanctions to the respondent. Victims of cases will also receive timely notification of a finding.