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Overview Of The Conduct Process
The Student Conduct System and related procedures are distinct and separate from criminal and civil court proceedings and do not provide identical rights to the accused as are available in those proceedings. The Student Conduct System is not designed to be, and should not be expected to function as a court of law.
Regis reserves the right to modify institutional policy, the Regis Student Conduct System processes, and any other provision contained herein. Student Conduct procedures will be adhered to as faithfully as possible, but variations dictated by circumstances will not invalidate the process.
In addition to the process described here, when an incident involves classroom conduct or violations of academic standards the student will also be subject to the Classroom Code of Conduct as described in the Regis Academic Catalog.
Rights As A Student In The Conduct Process
All students (including respondents, victims, or complainants) who participate in the student conduct process have the following rights:
To receive timely notification of charges against them as well as the outcome of any conduct hearings. Victims of cases have the right to receive notification of the hearing and outcome.
To hear and review documentation associated with the case. All case notes are considered internal documents and are the sole property of Regis.
To provide additional evidence or information that is relevant to resolving the case.
To present a maximum of three (3) witnesses on a student’s behalf in a Conduct Board Hearing. Witnesses serve to offer details that substantiate circumstances related to the case. Character witnesses or statements are not permitted. Students must inform the Assistant Dean of Student Affairs/Chief Conduct Officer of the names of their witnesses prior to the hearing date.
To privacy in the conduct and record keeping as required by the Family Educational Rights and Privacy Act during the student conduct process. Under certain circumstances, Regis may exercise its right to disclose the results of student conduct hearings.Except in cases of suspension or expulsion, disciplinary information does not become a part of a student’s permanent academic record and is normally removed from Regis files and records after a reasonable time period following departure or graduation from Regis.
To request an appeal based on the criteria outlined in the Submitting an Appeal Request section of this Handbook.
To reasonable accommodations such as having a no-contact order put into place between them and another student, a housing change, or access to campus resources to support their well-being on campus.
At no time is the recording of any kind permitted in a student conduct hearing.
Advisor For The Student
Students (whether a complaining party or an accused party) may make use of an advisor to support and be present when presenting their case or testimony during any Conduct Board or appeal hearings. This person may be their academic advisor, faculty, or class advisor. Advisors are only permitted in Administrative Hearings at the discretion of the Assistant Dean of Student Affairs/Chief Conduct Officer. The advisor must be a member of the Regis community. Those who have a law degree may not act in the role of a legal attorney but may only act as an advisor as outlined in this handbook. Use of an advisor is at the student’s own discretion. It is the student’s responsibility to contact his/her advisor and make the advisor available for the scheduled hearing. The student must provide the name of his/her advisor to the Assistant Dean of Student/Chief Conduct Officer in writing at least 24 hours prior to the scheduled hearing.
Advisors are available to support the student during a hearing. The advisor may not present evidence or ask questions. An advisor may not examine witnesses, object to testimony or procedure or to present arguments. The advisor must only quietly and unobtrusively advise the student in whispers or by written note.
Access to advisors in student conduct matters related to gender discrimination, sexual assault, domestic violence, dating violence, and stalking is subject to an alternate process described above in the Sexual Violence and Gender Discrimination section.
Parental Or Legal Guardian Notification
Pursuant to the Family Educational Rights and Privacy Act (FERPA), Regis has the option to inform a parent or guardian of any student who is under the age of 21 of any alcohol or other drug violations. Regis may further choose to inform the parent or guardian of other types of incidents that involve violations that may be life threatening or harmful to the student’s (or other’s) health.
Parent/guardian notification will either take the form of a written letter or phone call, predicated upon the seriousness of the violation and/or urgency of the situation.