Residence Hall Policies
Expectations of Resident Students
Considerate, controlled mature adult behavior is expected at all times. Resident students are expected to keep their living quarters clean and comfortable. In relationship with others, students are expected to work toward becoming their own best selves and helping others to become their own best selves. Students seeking residence should carefully read the Regis College Residence Hall Contract before signing. The Residence Hall Contract stipulates the terms under which students are permitted to live in the College provided residences. It also outlines areas of direct responsibility for the College and for the student.
Living in a Residence Hall
In addition to general college policies in the student handbook, resident students must adhere to the following:
No students are allowed on the balcony or roof of any building because of the danger involved. Offenders of this policy are subject to judicial action and to a $500 fine.
Residence hall rooms are supplied by the College with the following furnishings: a bed frame and mattress, a bureau, a desk, and a desk chair. The student is responsible for these furnishings throughout the academic year. No furniture may be removed from the student's room.
All resident students are required to make a security deposit prior to their taking residency at the College. Reasonable care for student rooms and College-owned furniture is expected of students, who will be held responsible for the full cost of repairing damage to their rooms, walls, ceiling, windows, and doors. All Items provided to a student and the condition they are in at the time the student takes occupancy of the room will be noted on the student’s Room Condition Report.
Any damage which occurs in common areas within the residence halls will be charged to the floor/wing or residence hall as a whole as determined by the Director of Community Life. For information about lofting your bed, please see the Student Handbook (page 18).
Guest Policy for All Residents
A guest is defined as anyone who does not reside in the assigned room, regardless of whether or not they reside in the same residence hall. All guests (including family members) should use the phone in the entry to call the resident they wish to visit. The resident they are visiting must sign in their guests.
To sign in a guest, the resident must
- Have the guest present and leave a valid picture ID that has the individual’s full name listed;
- Not give entrance to a guest who is intoxicated, incapacitated by drugs, possesses a weapon, or who is in violation of any state or federal law.
- Ensure that the guests conform to all College policies and procedures.
Resident students from other Regis College residence halls may sign themselves into other halls on campus. Resident students may not sign guest into buildings other than their building of residency.
Each resident student is allowed a total of TWO guests at one time (male and female) and they are responsible for
- Signing in and out their guests from a residence hall every time they enter and exit;
- Escorting their guests, Regis Students and non-Regis Students at all times within the residence hall;
- Providing other escorts should they need to step away for a brief period of time; guests may not be left alone in any room without a resident escort;
- Ensuring that their guests abide by all regulations of the College
- Assuming all sanctions due to any infractions committed by their guests including restitution for damages.
If a student's comfort or sense of privacy is violated by unwelcome visitor(s), he/she may request that the guest leave. If the residents cannot successfully resolve the matter, a Community Life Staff member can be requested to assist. Also, guests are allowed to stay overnight in a student's room with the consent of all room residents.
Guests must be checked in with the front desk and leave their ID. All guests must check out the following morning by 10 a.m. with Campus Police. No one guest may stay in the residence hall more than two nights in any given week. The College reserves the right to determine the length of any visit or to remove Guests. Students found harboring guests for an extended period of time and/or restricted individuals are also subject to disciplinary action. Cohabitation is not allowed at Regis College.
Health and Safety
Federal, state and college policies regarding health, safety, alcohol, drugs, firearms and the like will be upheld in all college residential facilities. Hallways, stairwells, doorways, elevators, emergency exits and entryways must be clear at all times. Failure to comply may result in judicial referral and a damage assessment. Students may not gain access to, cross or use building roofs in any manner. Removing or lifting window screens, sitting on windowsills, leaning out of windows, or bringing items into the building via windows is prohibited. No item may be dropped or thrown from windows.
Keys/Locking of Residential Buildings
When a student checks in to a residence hall at the start of the academic year, he or she will be issued a room key and an ID that will grant front door access to their residence hall. To assist in increasing the security of the residence halls, students should always make sure they lock their room door whenever they leave and be sure to take their keys with them.
It is discouraged to carry room key and College ID on the same key ring or holder. If a student loses his or her keys or if they are stolen, it should be reported at once to a campus police officer and/or a member of the Community Life Staff. A fee of $75 for a new lock set (if necessary) and a $50 per key charge must be paid to the Office of Community Life prior to the issuance of replacement keys in the event a student’s key are lost or stolen. Unauthorized possession, duplication, or use of keys that permit access to College facilities, including the residence halls, is prohibited.
The front door of each residence hall will be locked at all times. The front door will serve as the only entrance to the residence hall except in emergency situations. Propping of any exterior door is strictly prohibited and may subject a student to a $50 fine and disciplinary action.
Upon arrival, each student will be asked to review a Room Condition Report that has been completed by a Community Life Staff member. The student should read it over carefully and, satisfied that the content is accurate, sign the form and return it to his or her RA. This report is the primary reference used when billing a student for damages. Failure to sign the report upon moving in and out of residence will result in the student automatically losing his or her room deposit.
For reasons of health and sanitation, only small flake-eating fish and guide dogs for the disabled are allowed in the residence halls.
Every student has the right to study, learn, and live in a quiet, comfortable community. Residents must be considerate of neighbors and thoughtful about noise levels at all times. Residents are directly responsible for controlling their own noise level as well as that of their guests. Residents should never assume that if they have not been confronted, that their noise level is acceptable.
At all times the following guidelines apply
- Loud music or other noise that can be heard beyond the limits of an individual's room is never acceptable and can result in judicial referral.
- Any type of sports or sports-related activities (such as bouncing a basketball) is prohibited at all times.
- Courtesy hours, when a resident may request that noise be reduced, are in effect at all times.
- It is the responsibility of all members of the community to enforce and to adhere to quiet hours and courtesy hours. Cooperation is essential.
Designated quiet hours are maintained in each residence hall throughout the school week, late Sunday – Thursday evenings until the following morning as well as on weekend nights.
Quiet Hours Are:
Sunday through Thursday: 11 p.m. – 8 a.m. the following morning
Friday and Saturday: 2 a.m. to 10 a.m. the following morning
During exam reading days and finals, all residence halls maintain a 24-hour quiet-hour policy.
Certain floors have been designated as quiet floors. The residents who choose this option for living must abide by the agreed upon hours.
There will be a room freeze until October 1st and February 1st each semester, to allow students to get to know their roommate(s). This means that room changes or roommate switches will not be allowed during this time period.
When a residence hall room is allocated for the use of two or more students, it is assumed that the occupants will work cooperatively to arrive at a mutually agreeable living style. The Community Life Staff has incorporated a “Roommate Agreement Contract,” that residents should discuss and fill out with their roommate. Assistance with conflict resolution through mediation can be sought from the RA or RD.
Students contemplating room changes should begin by discussing the situation with their roommate(s). Students should then set up a mediation meeting with their RA. A request for a room change must be submitted to the Resident Director and must be approved by the Director of Community Life prior to any change in room being made. An unauthorized change in occupancy or function of student rooms will carry a $50.00 fine and possible further disciplinary action. The College will make every effort to respect a student's request for a room change. However, the College reserves the right to refuse such a change as deemed necessary and appropriate by the director of community life.
Any student who inadvertently receives a single room because his/her assigned roommate has failed to arrive, or the assigned roommate has moved to another location will be given two weeks to pair up with another roommate. This may require moving to another location. If the space remains vacant after the two week period, the Office of Community Life may assign a new student or require the student to move. Any resident involved in deliberately discouraging or rejecting an individual could be re-assigned to another location. Every effort will be made to determine roommate compatibility and assignments will be made based on a reasonable assumption of compatibility whenever possible. If this space remains unfilled after the two week period, the resident will be billed a single room rate.
Health and Wellness Checks
Rooms may be inspected for health, safety and security reasons on a periodic basis and prior to each vacation period, by a Community Life Staff member, with or without notice or the presence of residents.
During routine inspections the standards for the maintenance of residence hall rooms and furniture will be evaluated and the resident(s) may be required to remove, correct or make other necessary changes to meet college safety and building maintenance guidelines. Prohibited items may be confiscated. Possession of prohibited items may result in judicial referral.
Occupants of rooms that are not found to be in acceptable condition will be charged a fee to cover cleaning costs. In addition, the college reserves the right to terminate immediately the Residence Hall Housing Contract of any residents(s) in whose room excessive damage or loss occurs.
During the regular health and wellness inspection, if an unusual situation arises or if there is suspicion of illegal use of the room (I.e. to store stolen goods, liquor or drugs) the situation will be reported to administrative personnel and the situation may result in judicial referral.
Smoking In The Residence Halls
Smoking is not permitted in residence halls (rooms, hallways, common areas, etc). Violators are subject to judicial sanctions, including but not limited to a $100 fine and removal from campus. Smoking is only permitted at the designated outdoor areas.
Window screens should be closed at all times, and windows without screens should always be closed. Students should never leave anything on the window sills that could fall and injure someone below. The throwing of objects from residence hall windows will lead to disciplinary action, including possible suspension from residence.