Return of Title IV Funds

What is Title IV Aid?

Title IV of the Higher Education Act of 1965, as amended in 1998, (Title IV, and HEA program) establishes general rules that apply to federal student financial assistance programs. For purposes of Return of Title IV Funds, these programs include:

Pell and Federal Supplemental Educational Opportunity (FSEOG) Grants, Direct Loans, Direct PLUS Loans and Perkins Loans.

What Return of Title IV Funds Means to Financial Aid Recipients

The Return of Title IV Funds policies that apply to any student who cancels enrollment, withdraws, is dismissed, or leaves the institution without notice.  These policies apply to students that discontinue enrollment in all classes, on or after the first day of the term. When you withdraw, two separate calculations must take place:

  1. A refund of institutional charges fees must be calculated by the Bursar’s office.
  2. The Financial Aid Office must calculate the Return of federal funds.

If you cancel your registration prior to the first day of classes, this policy will not apply to you. Also, if you drop some but not all of your classes, these policies will not apply; however, you should notify the Financial Aid Office because your continued eligibility may be affected. See the Satisfactory Academic Progress policy for more information. (also referred to as SAP)

Return of Title IV Funds (Earned versus Unearned Aid)

Within 45 days from when you discontinue enrollment, the Financial Aid Office must calculate the amount of financial aid you have earned prior to the date the action was filed. Any aid received in excess of the earned amount is considered unearned. The unearned financial aid must be returned to the respective federal programs no later than 45 days from when you separated from Regis. The calculation is based upon only the amount of Title IV Aid for which you were eligible. You are not considered eligible if your application for federal assistance is incomplete or if your application was selected for federal verification and the Financial Aid Office was not able to complete the verification process.

Calculating Earned Financial Aid

The amount of earned financial aid is calculated on a daily basis from the first day of classes. The process uses calendar rather than business days. Earned aid is determined by taking the number of days attended before enrollment ended divided by the total number of days in the term (first day of instruction until the last day of finals, excluding breaks 5 days or greater for semester students).

Return policies apply to students that withdraw on or before the 60% point of the term. For a student who withdraws after the 60% point-in-time, there is no unearned financial aid. However a student is responsible for repayment of any loans borrowed.

Late or Post-Withdrawal Disbursement

Students may be eligible for a late or post-withdrawal disbursement if they have accepted aid that did not disburse at the time of withdrawal.

Students will be notified in writing if they are eligible for such a disbursement and given the opportunity to accept the disbursement or a potion thereof. If no response is received within approximately two weeks of notification, the award will be canceled and the student will no longer be eligible.

Unofficial Withdrawal

Financial Aid reviews posted grades every term. If a student receives all non-passing grades, attendance will be verified with the academic faculty members and if attendance cannot be verified a student will be determined to have unofficially withdrawn. Students are notified U.S. mail if they are considered an unofficial withdrawal. If a last date of attendance cannot be determined, Per Federal Return to Title IV regulations, financial aid is adjusted using the 50% point of the term as the withdrawal date.

Students may appeal this unofficial withdrawal with proof of attendance in the term.

Calculating Return of Title IV Aid Amount

Once the earned and unearned aid percentages are determined, the next step is to calculate the dollar amount of unearned aid that must be returned. The Return amount is determined by multiplying the unearned aid percentage by the total of all Title IV aid received.

Unearned Aid Percentage

X Total of all Title IV Funds Received

= Total Unearned Aid

The amount of unearned aid that must be returned is a percentage of the institutional charges for the term. Once the dollar amount of the school portion of the Return is determined, it is compared to the total amount of all unearned aid. Regis must return the amount of the unearned aid received.

Financial aid will be returned to the appropriate aid program. This is the program from which the aid was disbursed. If returned to a loan program, an outstanding loan balance will be reduced by the amount of the return. The return of funds may cause an amount due to the school.

If you have questions about your Title IV program funds, you can call the Federal Student Aid Information Center at 1-800-4-FEDAID (1-800-433-3243). TTY users may call 1-800-730-8913. Information is also available on Student Aid on the Web.

Return of Title IV Funds | Undergraduate Costs & Financial Aid | Regis College