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Satisfactory Academic Progress Policy
Federal regulations require students receiving financial aid to maintain satisfactory academic progress (SAP) and be working toward a degree. Students’ academic status will be determined according to the guidelines set forth in this policy.
Satisfactory Academic Progress (SAP) Review Policy
The Satisfactory Academic Progress (SAP) Policy for Title IV federal aid is based on the current Academic Standing policy that Regis follows.* In order to qualify for the degree, a student must attain a cumulative grade point average (GPA) of at least 2.00. To be in good academic standing, a student must have a cumulative grade point average of at least 1.75 at the end of first semester of first year and 2.0 for each subsequent semester. In addition to maintaining the required GPA, a student must complete a minimum of 67% of attempted courses.
All federal aid eligible students will be reviewed at the end of each payment period for grade point average and rate of completion (Qualitative and Quantitative). If federal eligibility is lost, any state funds and/or Regis grants will not be awarded. A student has the right to complete an appeal process to request re-instatement of federal aid.
- Upper-class student (any undergraduate student who has completed two semesters) who has not earned a cumulative GPA of 2.0 at the end of each payment period (semester) will be given one “warning” semester.
- Students who have completed only one semester at Regis must achieve a GPA of 1.75. Students who have not earned a cumulative GPA of 1.75 at the end of the first payment period (semester) will be given one “warning” semester.
- If at the end of the warning semester the student has not regained a cumulative GPA of at least 2.0/1.75 as required, federal aid will not be renewed for the following semester.
- Students who lose their federal eligibility due to failure to maintain Satisfactory Academic Progress will have the right and the opportunity to appeal such decision. See Appeal Process.
A student must complete their program within 150% of the published timeframe. For example, a four-year program must be completed within six years. Each year a student must complete a minimum of 67% of attempted credits.
- Any student who is not progressing at a pace which will lead to completion within 150% of the published time frame will be given one “warning” semester.
- If at the end of the warning semester the student is not progressing at the required pace federal aid will not be renewed for the following semester.
- Students who lose their federal eligibility due to failure to maintain Satisfactory Academic Progress due to incomplete coursework will have the right and the opportunity to appeal such decision. See Appeal Process.
Transfer credits will be allowed when calculating both GPA and Pace.
The first repeated course will be allowed when calculating both GPA and Pace.
Courses taken Pass/Fail will not be calculated into a student’s Cumulative GPA. Courses taken Pass/Fail will be included in the calculation of Pace.
- Students found ineligible for federal aid based on the failure to regain SAP at the end of the Warning period will have the right to appeal. The Appeal form can be requested from the Financial Aid Office. General criteria for appeals include student’s injury or illness, death of a relative, or other special circumstances.
- To complete the SAP Appeal form the student must:
- Provide information about why he/she did not meet financial aid SAP standards
- Indicate what has changed that will now allow him/her to achieve financial aid SAP standards
- Agree to be put on an Academic Plan if appeal is approved.
- If a complete SAP Appeal is received by a student it will be reviewed by the SAP review committee.
- If the committee approves a student’s appeal, the student will be granted one payment period/semester of Financial Probation.
- Students granted Financial Probation must meet with an academic advisor, the Registrar, or equivalent and receive an Academic plan specifically for him/her.
- The terms of the Academic Plan must be approved by Associate Dean of Academic Support or his/her designee.
- An Academic Plan is an agreement between the university and the student.
- An Academic Plan will be specific to the student. Regis and the student should develop a plan that ensures the student is able to meet SAP standards by a specific time, though an Academic Plan could take a student through successful completion of a program.
- Students must appeal to change their Academic Plan. They must explain what happened to make the change necessary and how they will be able to make SAP.
- If a student fails to follow the Academic Plan, he/she will not be eligible for federal aid.
- A student may receive federal aid once SAP has once again been achieved.
The quality of a student’s course work is indicated by grades with the following significance:
Grade Quality Points
|NP||No Pass (Failure)|
*A grade of B- is the passing grade required for all baccalaureate Nursing courses.
Course grades are determined by the combined marks of class work, attendance, participation, and term examinations.
In order to qualify for the degree, a student must attain a cumulative grade-point average (GPA) of at least 2.00. To be in good academic standing, a student must have a cumulative grade point average of at least 2.00 (1.75 for the first semester of first year). Students pursuing Education, Social Work, or Nursing must maintain a higher grade-point average and should request that information from the program. Class standing is determined as follows: To be eligible to enter the sophomore year, the student must have successfully completed a minimum of 9 courses/30 credits; to be eligible to enter the junior year, the student must have completed a minimum of 18 courses/60 credits; to be eligible to enter the senior year, the student must have completed a minimum of 27 courses/90 credits.
Pass/No Pass Grading Option
Each student may take one course each semester on a pass/no pass basis (except EN 101-102, EN 105, EN 106, MA 100, RC 101, RC 102, and courses required for a major). The grade will not be computed in the quality point average, but the course/credits will be applied to the requirements for graduation. The student is responsible for filing a request form in the Office of the Registrar on or before deadline date. The choice is final; no student may ask later to have a pass/no pass grade changed to a letter grade or a letter grade converted to a pass/no pass grade. For Honors, a student can take no more than four courses required for the degree on a pass/no pass basis.
Certain courses such as MA 096 and EN 100 carry institutional credit only. Institutional credit is credit that may not be applied toward graduation, but may be assigned value for purposes of semester load and tuition. Institutional credit is included in the GPA and in determining eligibility for financial aid. Students required to take courses receiving institutional credit do so in addition to the courses required for graduation credit.
Repeating a Course
Students may not repeat a course more than once. Students may not repeat a course in which they have earned a passing grade. Exceptions to this rule are earning a third D in a major subject and failure to earn the grade necessary to advance to a sequential course (e.g., MA 101-102).
Dismissal from a Major
Students who earn two Fs in a major subject may be dismissed from that major. (The department has the authority to dismiss a student from the major.)
Academic Probation and Mandatory Leave of Absence
A student who is not in good academic standing is placed on academic probation. This is a serious warning that the student’s record is unsatisfactory.
Student records are reviewed each semester by the Academic Standing Committee, which will advise the student with regard to the course load that the student should carry and/or the student’s ability to continue as a Regis student. A student on academic probation may not hold student office or participate in intercollegiate athletics.
A student on academic probation who shows no signs of improvement and/or a student who fails three courses in any semester will be placed on a mandatory leave of absence from the university for at least one semester. If the student can make up deficiencies and produce evidence that he/she would benefit from the opportunity of continuing his/her program at Regis, he/she may petition the Associate Dean, Academic Support Services, in writing for re-entry to the university.