Annual Clery Fire Safety Report 2016

The Higher Education Act and Clery Act require institutions to disclose annual fire reports and submit them to the Department of Education. Regis College prepares an annual mandated fire report that contains the following information:

  • Fire Statistics for each student housing facility.
  • A description of each on-campus student housing facility fire safety system.
  • The number of fire drills held during the previous calendar year.
  • Policies and rules regarding portable electrical appliances, smoking and open flames in a housing facility.
  • Procedures for student housing evacuation in the case of a fire.
  • Policies regarding fire safety education and training programs provided to the students and/or employees.
  • List of persons or individuals to which students and employees should report that a fire occurred.
  • Plans for future improvements in fire safety, if determined by the college. • Fire logs and journals.

Definitions

Fire

According to Higher Education Act, a fire is defined as any instance of open flame or other burning in a place not intended to contain the burning or in an uncontrolled manner.

Cause Of Fire

The factor or factors that give rise to a fire. The causal factor may be, but is not limited to, the result of an unintentional or intentional action, mechanical failure, or act of nature.

Unintentional Fire

A fire that does not involve an intentional human act to ignite or spread fire into an area where the fire should not be.

Intentional Fire

A fire that is ignited, or that results from a deliberate action, in circumstances where the person knows there should not be a fire.

Undetermined Fire

A fire in which the cause cannot be determined.

Fire Related Injury

Any instance in which a person is injured as a result of a fire, including an injury sustained from a natural or accidental cause, while involved in fire control, attempting rescue, or escaping from the dangers of fire. The term “person” may include students, employees, visitors, firefighters, or any other individual.

Fire Related Death

Any instance which a person is killed as a result of a fire, including death resulting from a natural or accidental cause while involved in fire control, attempting rescue, or escaping from the dangers of fire; or dies within one year of injuries sustained as a result of the fire.

Value Of Property Damage

The estimated value of the loss of the structure and contents, in terms of the cost of replacement in like kind and quantity. This estimate should include contents damaged by fire, and related damages caused by smoke, water, and overhaul; however it does not include indirect loss, such as business interruption.

Fire Safety System

Any mechanism or system related to the detection of a fire, the warning resulting from a fire, or the control of a fire. This may include sprinkler systems or other fire extinguishing systems, fire detection devices, stand-alone smoke alarms, devices that alert one to the presence of a fire, such as horns, bells, or strobe lights; smoke control and reduction mechanisms; and fire doors and walls that reduce the spread of a fire.

Fire Safety In On-Campus Residence Halls

Fire Prevention Information

The Regis College Police Fire Safety Officer administers an aggressive program of regularinspection, testing and maintenance of College premises, especially residence facilities, toensure compliance with applicable fire and life safety codes and standards, conducting regular egress drills and providing a variety of educational and training programs for students, faculty and staff.

Regis College Police Department’s Fire Safety Officer works with Physical Facilities and in conjunction with the Weston Fire Department to ensure the safety of all on campus. Through the years, and at all times, Regis continues to work on improving many fire and life safety protection systems. The Town of Weston Fire Department works closely with the college for continued improvements.

Fire Alarm And Suppression Systems

All on-campus residence halls are equipped with both automatic and manually operated fire alarm notification devices (pull stations). In addition, the resident housing facilities also has have automatic fire suppression systems. Each suppression or sprinkler system is a wet system and is charged at all times. The fire alarm systems in all on-campus residence facilities consist of horns and strobe lights alerting residents to an alarm and are also remotely monitored by the Weston Fire Department as well as the College’s computerized campus-wide alarm monitoring system at the Campus Police Office. All fire alarm systems contain emergency back-up batteries to ensure operation during a power outage, and most facilities also have emergency generators designed to automatically activate whenever there is a power outage. These back-up batteries and generators will operate life safety systems, including fire safety equipment and emergency exit lighting.

Regular and frequent inspections are conducted by Campus Police, Residential Life and Physical Plant staff who report fire hazards in residence halls and facilitate prompt resolution. All rooms located in each residence hall have smoke detectors, and when activated, are immediately connected to the Weston Fire Department and the Regis College Police Office. This activation allows for a rapid response by Fire, Police and EMS responders to the room in question. The Weston fire station is located 1.2 miles from campus, allowing for a response times to any location on campus in usually 5 minutes or less. This follows the recommended response time by the NFPA.

All fire safety equipment is reviewed regularly so as to identify those locations where enhancements such as additional sprinkler and smoke detection systems beyond those required by building codes are appropriate. The plan for such enhancements is integrated into the college’s annual facilities maintenance project plan. For a detailed explanation of the specific fire alarm and suppression systems in any of Regis’s on-campus residence facilities contact the College Fire Safety Officer at (781) 768-7777 or ext. 7777.

Sprinkler System

Residents should not hang anything from the sprinkler heads. Doing so may activate the sprinkler system and cause severe water damage to residents’ belongings. Once a sprinkler system is activated hundreds of gallons of water will be discharged, damaging the immediate and surrounding rooms on the floor.

Fire Equipment

All fire safety systems and equipment are checked by College personnel routinely and must pass fire code safety inspections. Residents should report any fire safety equipment problems (including missing equipment) immediately to a Residence Life staff member, Physical Plant, Campus Police, or to the Fire Safety Officer. All residents should familiarize themselves with the locations of a fire extinguisher near their rooms and locations of pull stations. Pull stations are usually located near the exits.

Tampering with fire alarms, fire extinguishers, or other fire equipment can endanger the lives of fellow students as greatly as setting a fire. Residents found responsible for causing a fire, activating an alarm unnecessarily, or using any other fire equipment unnecessarily are subject to immediate suspension from housing, a $500 fine, and may face additional sanctions in accordance with state and federal law.

Fire/Evacuation Procedures

If you discover a Fire

Sound the fire alarms by pulling the nearest pull station (These alarms are directly linked to the Weston Fire Department and to Regis College Police Department, and immediate response is activated) The Fire Pull stations are located near each exit.

Start to evacuate the building, yelling out “FIRE” to alert others in the building, and closing doors behind you if you can safely do so.

Call the Regis College Police Department at (781) 768-7777 or extension 7777 from a safe area.

Ensure that you evacuate the area completely and do not go back into the building until Campus Police or the Weston Fire Department gives permission to do so.

If you hear the Alarms

All members of the Regis College community should familiarize themselves with the fire evacuation plans located within each building on campus.

  • In the event of a fire alarm, all individuals must vacate the building immediately. Failure to do so will result in judicial sanctions, including but not limited to, a fine of $100.
  • Setting off fireworks and firecrackers is dangerous and disruptive and is prohibited.
  • Smoking is restricted to posted areas outdoors, only. Smoking inside any building on the Regis campus is prohibited. Smokers must dispose of all cigarettes and related materials (matches, lit cigarettes, etc.) in a safe manner by utilizing the appropriate disposal receptacles.
  • The blocking off of egresses of any kind, including passageways between rooms, is strictly prohibited and will result in judicial sanctions, including but not limited to, a fine of $100.
  • Items may not be hung from the ceiling, sprinklers, or other emergency related systems.
  • Any action or threat of action which creates a fire hazard is not tolerated at Regis College. This includes, but is not limited to, tampering with fire safety equipment, possessing or using any hazardous and/or explosive material, or knowingly making a false report or threat of a dangerous condition. Activating a false alarm endangers the safety of all residents, as well as that of the greater community and of the fire department. Such action may be treated as a criminal offense and is subject to a $500 fine.

What To Know Ahead Of Time: Pre-Plan/Tips

In Summary:

  • Know at least two exit routes from your floor/area.
  • The locations of at least 2 pull stations.
  • Familiarize yourself with the fire regulations and policies of the college
  • Know the locations of fire extinguishers
  • Individuals in your area that may need assistance in getting to a safe area during an emergency
  • Report any damaged or missing fire equipment if seen

Fire Safety

Regis College takes all issues of safety and security seriously; fire safety is an area in which proactive actions can have life-saving effects for the individual and community as a whole. The Regis Fire, Safety, and Security Policy is designed to reinforce the importance of community involvement in maintaining a safe environment for all students, faculty, staff and guests at Regis College.

All members of the Regis College community should familiarize themselves with the fire evacuation plans located within each building on campus.

  • In the event of a fire alarm, all individuals must vacate the building immediately. Failure to do so will result in judicial sanctions, including but not limited to, a fine of $100.
  • Setting off fireworks and firecrackers is dangerous and disruptive and is prohibited.
  • Smoking is restricted to posted areas outdoors, only. Smoking inside any building on the Regis College campus is prohibited. Smokers must dispose of all cigarettes and related materials (matches, lit cigarettes, etc.) in a safe manner by utilizing the appropriate disposal receptacles.
  • The blocking off of egresses of any kind, including passageways between rooms, is strictly prohibited and will result in judicial sanctions, including but not limited to, a fine of $100.
  • Items may not be hung from the ceiling, sprinklers, or other emergency related systems.
  • Students, faculty, and staff should refrain from keeping laptop computers or similar devices unattended on combustible surfaces (beds, couches, etc.), as this could ignite a fire.

     

  • Any action or threat of action which creates a fire hazard is not tolerated at Regis College. This includes, but is not limited to, tampering with fire safety equipment, possessing or using any hazardous and/or explosive material, or knowingly making a false report or threat of a dangerous condition. Activating a false alarm endangers the safety of all residents, as well as that of the greater community and of the fire department. Activating a false alarm may be treated as a criminal offense and is subject to a $500 fine

     

    Note: Additional fire regulations as they pertain to College residence halls can be found under the “Residence Hall Policies” section of the Student Handbook.

    Fire Regulations

    For the health and safety of all members of the Regis community, students are expected to comply with all fire and safety regulations required by the College or applicable local, state, and federal law. The Fire Safety Officer can be reached in the Office of Campus Police at 781-768-7111 or ext. 7111. It is important for each Regis College resident to assume the responsibility for his or her own fire safety measures.

    False Alarms

    The deliberate setting off a false alarm is an extremely dangerous occurrence. Any person found to have intentionally set off a false alarm is subject to a $500 fine, may be suspended from Regis College housing and may also be suspended or expelled from the College and may be subject to criminal prosecution.

    Fire Emergency & Fire Drill Procedures

    Fire Drills are conducted quarterly according to state fire regulations. The College Police Fire Safety Officer will work with the Weston Fire Department and Residence Life to ensure that the drills are completed. Fire drills allow the opportunity to test all fire alarms and equipment and allow occupants to familiarize themselves with evacuation exits throughout the building. Fire safety rules and regulations are posted on each floor. Residents and their guests should familiarize themselves with these postings. All residents should know of at least 2 exits from their building ahead of time.

    In case of an alarm, residents should touch the door to feel if it is hot and look under the door for any smoke seeping in. If it is safe to evacuate, leave the building immediately by way of the nearest exit. Assemble outside away from the building at the designated meeting place, not in the parking lots, as these must be kept clear for fire equipment. Do not reenter the building until the fire personnel clears reentry.

    To the extent that personal safety permits, the Residence Life and Housing staff will assist residents with evacuation. However, it is the sole responsibility of each resident to evacuate whenever an alarm sounds. Any person who does not leave a building when an alarm sounds is subject to a $100 fine.

    Fire Hazards

    Candles, incense, and flammable materials are not permitted in the residence hall. If a resident is found in possession of a burning candle or incense, or a candle with a burnt wick, the item will be confiscated. Plants over two feet in height and/or width are not permitted. Confiscated items will not be returned to residents. Violators of this policy may be held accountable through the Judicial System and are subject to a $500 fine.

    Excessively large tapestries, wall hangings, and netting of any sort are prohibited within the residence halls. Tapestries cannot be used to cover ceilings and the walls. Items may not be hung from the ceiling, sprinklers, or other emergency related systems. Residence hall doors may only be decorated up to 50% of the surface of the doors. Residents with such items will be asked to remove them immediately and the resident in possession of said items will be subject to a $500 fine. Any questions regarding these items should be directed to the Community Coordinator/Graduate Intern in the residence hall or the Director of Residence Life and Housing.

    The hallways and egresses of residence halls must be kept clear at all times. State fire regulations require that all paths of exit, including corridors and stairwells, be kept free of all obstructions. This includes, but is not limited to mats, laundry acks, shower caddies, shoes, and sporting equipment. Residents responsible for leaving objects in egresses and hallways will be subject to a $25 fine per item.

    Cooking In Students’ Rooms Is Prohibited.

    • When cooking in the kitchens located in the residence halls, residents must not leave the cooking unattended.
    • Always be sure to shut the stove or other appliance being used completely off before leaving the kitchen.

    Winter Holiday Season

    • Holiday or any other type of lights may only be used for the Holiday season from November 1 until the resident leaves for Winter Break.
    • Trees are not permitted in corridors, aisles, passageways, or stairways. Pathways leading to an exit must be free and clear of any obstruction at all times.
    • Real trees, wreaths or other greenery are prohibited. Only certified fire retardant artificial trees and wreaths of two feet in height and width are to be used.
    • The use of holiday cards or wrapping paper to decorate exit corridor walls is prohibited.
    • Extension cords, for the purposes of hanging stringed lights are prohibited.
    • Placing decorations on doors, door frames, exit signs, fire safety equipment, sprinkler heads, or across ceilings is strictly prohibited.
    • Placing decorations on doors or frames labeled as an EXIT or in a position that may obstruct the view of exit signs, fire extinguishers or fire alarm pull stations is strictly prohibited.
    • Placing decorations that may obstruct free passage through corridors, hallways or exits is strictly prohibited. Residents must not place decorations on handrails.
    • If strings or strands of lights are to be used, follow manufacturer’s guidelines for use. They must be UL approved, of the LED or miniature type style, and no more than 2 sets strung together at any time.
    • At no point should any decoration or strand of lights be hung from the ceiling.
    • Do not hang lights near or against any curtain, shade, bed or any other flammable material. Lights may be lit only while students are present in their rooms.

    Emergency Evacuation In The Event Of A Fire

    At Regis College, we all have responsibility for fire and life safety. Campus Police is committed to ensuring safety of all on campus. We make fire safety a priority in residence halls as well as other campus buildings. While Campus Police is administering fire safety programs, inspections, and trainings, all students, faculty and staff must take responsibility as well. In the event you see or suspect a fire, contact campus police immediately at (781) 768-7777 or ext. 7777. It is very important that each person takes responsibility of being familiar with your surroundings and to use these guidelines to make sure there is a safe and timely evacuation of all building occupants during an emergency:

    • Locate the two exits from your office. Count the number of doors between your office and the exits. This can assist you during an emergency evacuation.
    • Know where the fire alarm pull stations on your floor are. These will set the alarms off immediately to notify everyone else in the building. There are pull stations located near every exit.
    • Please do not block fire extinguishers and other fire safety equipment — maintain these areas for quick and easy access at all times.
    • Keep egress paths and hallways clear — this includes hallways and stairwells. Do not store furniture, file cabinets, etc in these areas. This will ensure easier exit if the hallways or stairwells were filled with smoke.
    • Ensure that fire doors are kept closed at all times. If you find them open remove wedges or other items keeping them open. Fire doors can help prevent the spread of smoke and fire.

    Faculty/Staff Roles In Promoting Fire Safety

    • Wherever or whenever you are teaching, you are an important key in fire safety.
    • Always treat a fire alarm as a potential emergency – even if you know it is a drill. All rooms and offices must be evacuated. If able to do so, close doors behind you.
    • Before opening doors, be sure to feel the surface to make sure it is not hot to touch.
    • Know the building exits, stairwells, and locations of pull station alarms to activate the fire alarm systems.
    • Know the location of at least 2 fire extinguishers
    • Know the building meeting places for students, staff and faculty. Should be at least 150 feet away
    • Please refrain from tampering with fire safety equipment
    • Please refrain from hanging decorations from any of the fire safety equipment
    • Please keep stairwells, hallways and exit access clear from obstruction. This will ensure quick exits

    Fire Extinguishers

    • Located throughout each and every building on campus
    • Not to be used as door props
    • Not to be off the walls at all
    • Extinguishers are not intended for you to be fire-fighting, but to help you exit a building if necessary

    Fireplaces On Campus

    Fireplaces on campus are for aesthetic purposes only. The use of a fireplace, and using fireplaces in any building on campus is prohibited. The Morrison House during special events has permission to utilize has electric logs being placed in the fireplaces for the affect during certain events. The new Maria addition also has an approved fireplace in the lobby.

    Barbeque Use On Campus

    • Grills of any type are prohibited inside any building on campus.
    • Use of propane gas grills must be outside and at least 20 feet from any building, per order of Weston Fire Department. Propane and flames must be shut off and extinguished after each use.
    • Propane tanks and other flammable liquids are prohibited from being stored in any part of any building on campus.
    • Do not dump ashes into trash, dumpsters, or wooded areas.

    Notification: Notification shall be made to Campus Police Fire Safety Officer when an event is planned that will have the use of a grill during such an event. You can contact Campus Police at (781) 768-7111 extension 7111, or email at firesafety@regiscollege.edu.

    Open Fires/Bon Fires

    Bon Fires or open fires are allowed only with specific written permission from the Weston Fire Department, Campus Police Fire Safety Officer, or Chief of Campus Police or his designee. A written request must be made to Campus Police that includes:

    • Date of event.
    • Type of event.
    • Time of the event.
    • A brief description.

    Training

    During orientation, students receive presentations on fire safety and prevention. These presentations cover a variety of topics, including:

    • Personal safety;
    • Residence hall fire prevention and quick reporting
    • Resident Hall Staff training and New Student Fire Prevention Orientation
    • General fire safety tips

    New employees shall receive training and information similar to that provided at student orientation and Residence Life training. Additional training for employees is provided as requested or needed. Throughout the year, Campus Police in conjunction with Weston Fire Department may have additional fire safety training sessions. Campus Police and Weston Fire Department also perform fire safety inspections periodically of all the buildings on campus. Individual departments, and/or student organizations may request special training sessions by contacting Campus Police. Any questions or concerns can be directed to the Campus Police or the Campus Fire Safety Officer at firesafety@regiscollege.edu.

    Fire Safety Equipment And Life Safety Systems In Residence Halls

      Fire Extinguishers Sprinklers Alarm to Town Alarm to Campus Police CO Detector Pull Stations Evacuation Placards Annual Fire Drills
    College Hall Yes Yes Yes Yes Yes Yes Yes 2
    Domitilla Hall Yes Yes Yes Yes Yes Yes Yes 2
    Maria Hall Yes Yes Yes Yes Yes Yes Yes 2
    St Joseph’s Hall Yes Yes Yes Yes Yes Yes Yes 2
    Angela Hall Yes Yes Yes Yes Yes Yes Yes 2
    Morrison House Yes No Yes Yes Yes No Yes X

    Regis College Police - Fire Log

    Date Location Type/Cause Number of Injuries treated Related Deaths Property Damage Value of Damaged Property
                 

    Regis College Fire Logs

    Because Regis College is an institution that has on campus housing dormitories, Campus Police is required to keep a fire log. Campus Police also maintains an alarm incident journal which will summarize all reports of fires or fire alarm incidents involving residential buildings of the college. Fire logs include the date, location and type of incident as well as injuries and damage in which has been done.

    The fire logs and journal of the most recent 60 day period is available for the public to view during business hours of Monday through Friday between 8:00am and 4:00pm. The fire logs and journal can be located at Campus Police in Room 102 of College Hall.

    Fire Reporting

    Campus Police is expected to collect and investigate any and all information regarding any report of fire. Therefore, you should always report any fire related concerns to Campus Police and/or Campus Fire Safety Officer. Campus Police is staffed 24 hours a day, and can be reached at (781)768 -7111 or extension 7111 or email any concerns at firesafety@regiscollege.edu. Entries need to be made in our fire logs in a timely fashion. Please report any information as soon after the incident as possible. Fire safety can also be found on Twitter at @RCFireSafety.

    Regis College Fire Statistics for 2015

      Total Fires Fire Numbers Cause of Fire Number of Injuries Number of Deaths Value of Property Damaged
    College Hall 0 0 N/A N/A N/A N/A
    Maria Hall 0 0 N/A N/A N/A N/A
    Domitilla Hall 1 1 Microwave oven fire 0 0 $100
    Angela Hall 1 1 Undetermined/outside 0 0 N/A
    St. Joseph Hall 0 0 N/A N/A N/A N/A

    Regis College Fire Statistics for 2014

      Total Fires Fire Numbers Cause of Fire Number of Injuries Number of Deaths Value of Property Damaged
    College Hall 0 0 N/A N/A N/A N/A
    Maria Hall 0 0 N/A N/A N/A N/A
    Domitilla Hall 0 0 N/A N/A N/A N/A
    Angela Hall 0 0 N/A N/A N/A N/A
    St. Joseph Hall 0 0 N/A N/A N/A N/A

    Regis College Fire Statistics for 2013

      Total Fires Fire Numbers Cause of Fire Number of Injuries Number of Deaths Value of Property Damaged
    College Hall 0 0 N/A N/A N/A N/A
    Maria Hall 0 0 N/A N/A N/A N/A
    Domitilla Hall 0 0 N/A N/A N/A N/A
    Angela Hall 0 0 N/A N/A N/A N/A
    St. Joseph Hall 0 0 N/A N/A N/A N/A

Annual Security and Fire Safety Report

In Case of Emergency

781-768-7777
  (ext 7777 on campus)

Contact Information

Campus Police
College Hall, Room 102
781-768-7111
781-768-8339

Regis College Fire Safety: Annual Fire Safety Report
fire safety report, Clery
The Higher Education Act and Clery Act require institutions to disclose annual fire reports and submit them to the Department of Education.